Finance Committee

Wednesday, 9:00 a.m., Nov. 4, 1998

Commission Hearing Room
4200 Smith School Road
Austin, TX 78744
Item No. Subject Public Hearing Agenda Item No.
  Approval of the Committee Minutes from the previous meeting  
  Summary of Minutes  
1. Chairman's Charges (Oral Presentation) Committee Only
2. First Quarter Financial Overview
Staff: Jayna Burgdorf
Committee Only
3. State Park Management Audit
Staff: Julie Ivie, Charlie Hrncir
Committee Only
4. State Parklands Passport Regulations
Staff: Lisa Fitzgerald
8
5. Vendor's Protest Rules
Staff: Judith Doran
9
6. Other Business  

Summary of Minutes
Texas Parks and Wildlife Commission
Finance Committee

August 26, 1998

BE IT REMEMBERED that heretofore on the 26th day of August 1998, there came to be heard matters under the regulatory authority of the Parks and Wildlife Commission of Texas, in the commission hearing room of the Texas Parks and Wildlife Headquarters complex, Austin, Travis County, Texas beginning at 10:10 a.m., to wit:

I. FINANCE COMMITTEE:

Chair:

Lee M. Bass
Dick Heath, Chair (absent)
Mickey Burleson
Nolan Ryan
Ernest Angelo, Jr.
John Avila, Jr
Ray Clymer
Susan Howard-Chrane
Carol Dinkins

II. OPENING STATEMENT:

Commissioner Lee M. Bass called the meeting to order. The opening statement was read into the record by Executive Director Andrew Sansom.

III. APPROVAL OF MINUTES:

Chairman Lee M. Bass asked for a motion to approve the minutes from the June 3, 1998 meeting. The motion was moved by Commissioner Nolan Ryan and seconded by Commissioner John Avila, Jr. The motion passed unanimously.

IV. THE FOLLOWING ITEMS WERE PRESENTED TO THE COMMITTEE:

1. BRIEFING - Chairman's Charges
Presenter: Andrew Sansom

Mr. Sansom stated that two proposed rule changes will be posted in the Texas Register prior to the next meeting. The first is an amendment to the Conservation Passport Program which allows the determination of eligibility requirements for disabled citizens to receive discounted conservation passports, per legislation passed in the last session. The second proposed rule change will allow vendors to resolve disputes with TP&W regarding purchases and contracts.

Mr. Sansom also stated that the state auditors are continuing to work to complete a management audit on the State parks and Infrastructure Divisions. The commission will be briefed on the final audit.

2. ACTION ­ FY99 Operating and Capital Budgets
Presenter: Ms. Jayna Burgdorf

Ms. Burgdorf's presentation reviewed the financial forecast for Fiscal Year 1999 and the most current information on user fees revenue. FY99 revenue projections are conservative and based on FY98 projections, which are slighly lower than FY98 actual revenue. The capital program includes $18 million from bonds that we plan to issue in FY99.

Ms. Burgdorf also explained the 95% budgeting technique and presented a total budget of $207.5 million of which $157.3 million is for operating, $29.9 million for capital projects and $20.4 million is for grants. The full-time equivalent (FTE) employee cap for the Department is 2,954 and the proposed budget includes 2,941.46 FTE's. Commissioner Mickey Burleson expressed concern regarding the amount of money that is budgeted for conservation. Commissioner Carol Dinkins expressed her concern about how the 95% budgeting effects the state parks. Both Commissioners requested more detail on the budget. A budget workshop was discussed as a tool for next year's budget program. Commissioner Clymer shared the concerns and added his concern about the central reservation system.

The motion to approve the budget was moved by Commissioner Carol Dinkins and seconded by Commissioner Mickey Burleson. The motion passed unanimously.

3. ACTION ­ Texas Parks and Wildlife Investment Policy

Presenter: Ms. Melanie Callahan

Ms. Callahan gave a briefing on Texas Parks and Wildlife Investment Policy. Ms. Callahan stated by statute all Department funds are required to be deposited into the Treasury. She proposed a change to revise the reporting period to 45 days after the end of each quarter instead of 30 days.

The motion was moved by Commissioner Susan Howard-Chrane and seconded by Commissioner Ray Clymer. The motion passed unanimously.

4. BRIEFING - Grants
Presenter: Mr. Tim Hogsett

Mr. Hogsett reviewed the proposed grants that would be presented at the Commission meeting on Thursday. The grants are for recreation projects for local governments and for boat ramps.

V. ADJOURNMENT

Chairman Lee M. Bass adjourned the committee.


Committee Agenda Item No. 1
Presenter: Andrew Sansom

Finance Committee
Briefing
Chairman's Charges
November 1998

(This item will be an oral presentation.)


Committee Agenda Item No. 2
Presenter: Jayna Burgdorf

Finance Committee
Briefing
Financial Review
November 1998

I. DISCUSSION: Staff will present a financial review for the first two months of FY99, including an update on Account 9, Game, Fish and Water Safety and Account 64, State Parks. This presentation will focus on the sale of hunting and fishing licenses, boat registration and titling fees, and state park fees.


Committee Agenda Item No. 3
Presenter: Julie Ivie, Charlie Hrncir

Finance Committee
Briefing
State Park Management Audit
November 1998

I. DISCUSSION: The Texas State Auditor's staff will present a summary of results from the State Park System Management Audit. This presentation will focus on findings and recommendations as a result of this management audit. Staff will also review actions already taken in response to state audit report findings.


Committee Agenda Item No. 4
Presenter: Lisa Fitzgerald

Finance Committee
Action
State Parklands Passport Regulations
November 1998

(This is Public Hearing Agenda Item No. 8.)


Committee Agenda Item No. 5
Presenter: Judith Doran

Finance Committee
Action
Vendor's Protest Rules
November 1998

(This is Public Hearing Agenda Item No. 9.)


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