Ad Hoc Infrastructure Committee

Wednesday, 9:00 a.m., November 17, 1999

Commission Hearing Room
4200 Smith School Road
Austin, TX 78744
Item
No.
Subject Public Hearing
Agenda Item No.
  Approval of the Committee Minutes from the previous meeting held May 28, 2003.  
  Summary of Minutes  
1. Chairman's Charges (Oral Presentation) Committee Only
2. Capital Program Update
Staff: Dan Patton
Committee Only
3. Negotiated Contracts
Staff: Steve Whiston
3
4. Other Business  

Summary of Minutes
Texas Parks and Wildlife Commission
Ad Hoc Infrastructure Committee
August 25, 1999

BE IT REMEMBERED that heretofore on the 25th day of August 1999, there came on to be heard matters under the regulatory authority of the Parks and Wildlife Commission of Texas, in the Commission Hearing Room of the Texas Parks and Wildlife Department Headquarters complex, Austin, Travis County, Texas beginning at 11:43 a.m., to wit:

I. COMMISSION ATTENDANCE:

Lee M. Bass, Chair
Dick Heath
Ernest Angelo, Jr.
John Avila, Jr.
Carol E. Dinkins
Alvin L. Henry
Katharine Armstrong Idsal
Nolan Ryan
Mark E. Watson, Jr.

II. OPENING STATEMENT:

Andrew Sansom, Executive Director, Texas Parks and Wildlife Department, read the opening statement into the record earlier in the meeting which also held for this portion of the committee meeting.

III. APPROVAL OF MINUTES:

Commissioner Avila asked for a motion to approve the minutes from the June 2, 1999 meeting. The motion was moved by Commissioner Dinkins, was seconded by the Commission and carried. The motion passed unanimously.

IV. THE FOLLOWING ITEMS WERE PRESENTED TO THE COMMITTEE:

1. BRIEFING B Chairman Charges

Presenter: Mr. Andrew Sansom

2. BRIEFING B Capital Program Update

Presenter: Mr. Dan Patton, Director, Infrastructure Division

Mr. Patton opened his briefing with an overview of Infrastructure=s Project Management System. He reminded the Commission that Infrastructure contracted with the consulting firm Carter and Burgess earlier in the year to provide a project management system using Primavera software. He informed the Commission that the system is nearly complete with close to 200 bond projects loaded. The system will allow project tracking, status reporting, trend analysis and cost accounting. He shared with the Commission visuals showing how the system will benefit our program. He commented that the program will probably be one of the most efficient and comprehensive management tools in any government agency.

Next, Mr. Patton gave the status on the Bond Program. To date, $30 million of bond revenue has been issued. In FY98, $12 million was issued and another $18 million was issued in FY99. Actual expenditures are close to paralleling with the expenditure goals and projections show we will be back on track before the next reporting period. Out of 91 projects, 37 are complete, 39 are in construction, 4 are in bid, 10 are in design and only one project has not been initiated due to pending legal action.

Expenditures were less than anticipated for the FY99 Bond Program, but should also be back on track with the expenditure schedule before the next reporting period. All 142 projects will be complete within two years. Out of 32 projects scheduled, 11 are boat ramp repair projects. Preliminary design work has been completed on the boat ramps and as soon as the federal grant applications are approved, we will initiate actual design and construction. Twenty-one projects are waiting for design staff availability, 15 will be started in the next two months and the remaining six will be started by December.

Mr. Patton moved on to explain the status of the Total Capital Program. A total of $19.3 million has been expended to date, which exceeded the projected expenditure goal by over a million dollars. Another $20 million in bond revenue will be issued for FY2000. This will add an additional 130 projects and an additional $30 million in non-bond projects. Mr. Patton then shared with the Commission a visual aid showing what percentage of the $30 million of bond projects were identified in the Infrastructure Task Force. Ninety-four percent of projects have been directly related to ITF. The remaining six percent are projects that have been identified after the ITF list was published that are a higher priority or a more critical need.

The TDCJ program was the next topic Mr. Patton shared with the Commission. He commented that the TDCJ program is a very valuable resource for the entire agency. The program has benefited from over 300,000 man-hours. In FY98, $500,000 has been received to fund the program, FY99 $480,000 has been received, and in FY2000 funding will increase to $700,000. A draft Memorandum of Understanding (MOU) with TDCJ is currently being reviewed to bring in some of their skilled workforces to work on bond projects. They can offer a variety of skills from licensed asbestos abatement specialists to the construction and installation of treatment plants and lift stations. Commissioner Avila asked if TDCJ was mostly laborers? Mr. Patton responded that currently the inmates are not skilled workers, but hopefully with the MOU skilled crews would be available.

Lastly, Mr. Patton shared with the Commission some visuals showing some program highlights and encouraged the Commission to visit the areas when possible.

V. ADJOURNMENT:

There being no further business, Commissioner Avila adjourned the August 25, 1999 meeting of the Ad Hoc Infrastructure Committee of the Texas Parks and Wildlife Department.


Committee Agenda Item No. 1
Presenter: Andrew Sansom

Ad Hoc Infrastructure Committee
Briefing
Chairman's Charges
November 1999

(This item will be an oral presentation.)


Committee Agenda Item No. 2
Presenter: Dan Patton

Ad Hoc Infrastructure Committee
Briefing
Capital Program Status Report
November 1999

I. Discussion: Dan Patton will brief the Committee on the status of the Capital Program. The report will reflect current status of capital dollars expended, under contract, and projected expenditure goals. Mr. Patton will also give an overview on the TPW/TDCJ Program and how the two agencies combine efforts to use inmate labor in the execution of our Capital Program.


Committee Agenda Item No. 3
Presenter: Steve Whiston

Ad Hoc Infrastructure Committee
Action
Negotiated Contracts
November 1999

(This is Public Hearing Agenda Item No. 3.)


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