Ad Hoc Infrastructure Committee

Wednesday, 9:00 a.m., June 3, 1998

Commission Hearing Room
4200 Smith School Road
Austin, TX 78744
Item
No.
Subject Public Hearing
Agenda Item No.
  Approval of the Committee Minutes from the previous meeting.  
  Summary of Minutes  
1. Chairman's Charges (Oral Presentation) Committee Only
2. Critical Affairs Status Report
Staff: Dan Patton
Committee Only
3. Other Business  

Summary of Minutes
Texas Parks and Wildlife Commission
Ad Hoc Infrastructure Committee
April 15, 1998

BE IT REMEMBERED that heretofore on the 15th day of April 1998, there came to be heard matters under the regulatory authority of the Parks and Wildlife Commission of Texas, in the Commission Hearing Room of the Texas Parks and Wildlife Department Headquarters complex, Austin, Travis County, Texas beginning at 3:30 p.m., to wit:

I. COMMISSION ATTENDANCE

John Avila, Jr., Chair
Lee M. Bass
Nolan Ryan
Dick Heath
Ernest Angelo, Jr.
Carol E. Dinkins
Mickey Burleson
Susan Howard-Chrane
Ray Clymer (absent)
II. OPENING STATEMENT

Andrew Sansom, Executive Director, Texas Parks and Wildlife Department, read the opening statement into the record.

III. THE FOLLOWING ITEMS WERE PRESENTED FOR COMMITTEE BRIEFING:

Mr. Patton, Director of the Infrastructure Division, opened his briefing with a quick explanation of the Chairman's charges relating to control systems in place for the execution of the Capital Program. Mr. Patton described the primary control programs; 1) Controller, 2) Contracting, and 3) Facility Management Program. The Controller is responsible for the oversight of the capital program including tracking, funding allocation, and coordination with CFO and other Divisions. The second program described by Mr. Patton, Contracting, has the responsibility for administering all design and construction contracts for our Agency, including Division approval authority, and financial analysis and construction cost estimating. The new Facility Management System is to be implemented by August. Mr. Patton introduced to the Commissioners Mr. Steve Whiston, Division Controller and Mr. Frank Pulis, the new Contracting Section Head.

Mr. Patton began his briefing on the second agenda item, A FY98 Status Report by referring to the $60 million bond expenditure plan previously provided to the Commissioners. He explained that of the first issue of $12 million made available March 17, 10% would be expended within the first six months, 45% within the second six months, 75% the third six months, and 100% expended by the end of a 2-year period. Mr. Patton went on to express that our expenditure goal is to be ahead of the TPFA requirement. He discussed the $22.8 million carryover and informed the Commissioners that our goal is to complete these projects also within a two-year period. Mr. Patton went on to report the status of the other three categories of projects: non-bond at $6.5 million, minor repair at $1.6 million, and finally, bond projects at $12 million, totaling $42.9 million, representing approximately 680 projects. Mr. Patton briefed the Commissioners on our goals for reducing projects in the four categories. Chairman Avila asked if he sees a problem with spending the $1.28 million over the first 6 month bond period and Mr. Patton responded that he does not. Mr. Patton briefed the Commissioners on the status of the minor repair program which is administered by field staff.

Mr. Patton concluded his briefing by acknowledging the good efforts of his staff considering the challenges of reorganization and restructuring.

IV. ADJOURNMENT

There being no further business, Commissioner Avila adjourned the April 15, 1998 meeting at 3:45 p.m. of the Ad Hoc Infrastructure Committee of the Texas Parks and Wildlife Department.


Committee Agenda Item No. 1
Presenter: Andrew Sansom

Ad Hoc Infrastructure Committee
Briefing
Chairman's Charges
June 1998

(This item will be an oral presentation.)


Committee Agenda Item No. 2
Presenter: Dan Patton

Ad Hoc Infrastructure Committee
Briefing
Critical Repairs Status Report
June 1998

I. Discussion: The Committee will be briefed on the status of the FY98 Capital Program. The report will reflect current status of capital dollars expended, under contract, and pending contract as well as reflect projected goals. In addition, an update of the on-going water waste/water assessment will be provided. Members of the Camp, Dresser, McKee assessment team will be on-hand to discuss progress, significant findings, and the Facility Management Information System.


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