Presenter: Mary Fields

Commission Agenda Item No. 7
Action
FY 08 Operating and Capital Budget
TPWD Budget and Investment Policy Resolutions
August 23, 2007

I. Executive Summary: The Commission is considering the approval of the FY 08 operating and capital budget, as well as the Budget and Investment Policy Resolutions.

II. Discussion: Request for Approval of the Proposed FY 08 Operating and Capital Budget and the Budget and Investment Policy Resolutions:

The proposed combined budget for fiscal year 2008 is based on legislative appropriations and other authority provided in special provisions and the supplemental appropriations bill.

Through the budget policy, the Commission authorizes the Executive Director to approve and execute, or have executed on his behalf, necessary expenditures, budget adjustments and transfers. Budget adjustments, excluding federal grants and bonds, which exceed $250,000 require prior approval of the Chairman of the Commission and the Chairman of the Finance Committee. The Investment Policy must be reviewed annually by the Commission as required by statute. All Texas Parks and Wildlife Department funds, with a few exceptions, are required to be deposited in the State Treasury. The policy also includes requirements for bank accounts, training and other reporting requirements.

III. Recommendation: Staff recommends the Texas Parks and Wildlife Commission adopt the following motion:

"The Executive Director is authorized to expend funds to operate the Texas Parks and Wildlife Department in accordance with the Proposed FY 2008 Operating and Capital Budget (Exhibits A and B). The Commission also approves the Budget Policy (Exhibit C), and the Investment Policy (Exhibit D)."

Attachments – 4

  1. Exhibit A – FY 2008 Agency Budget by Strategy
  2. Exhibit B – FY 2008 Operating and Capital Project Budget
  3. Exhibit C – Budget Policy
  4. Exhibit D – Investment Policy

Commission Agenda Item No. 7
Exhibit A

FY 2008 Agency Budget by Strategy

Strategy FY 2008
A.1.1. Wildlife Conservation $ 36,615,876
A.1.2. Technical Guidance $ 756,295
A.1.3. Hunting and Wildlife Recreation $ 1,379,967
A.2.1. Inland Fisheries Management $ 12,052,279
A.2.2. Inland Hatcheries Operations $ 4,375,280
A.2.3. Coastal Fisheries Management $ 16,717,841
A.2.4. Coastal Hatcheries Operations $ 2,840,869
B.1.1. State Park Operations $ 62,541,005
B.1.2. Parks Minor Repair Program $ 5,020,183
B.1.3. Parks Support $ 6,706,645
B.2.1. Local Park Grants $ 33,087,645
B.2.2. Boating Access and Other Grants $ 6,745,764
C.1.1. Enforcement Programs $ 41,883,965
C.1.2. Warden Training Academy $ 2,080,535
C.1.3. Law Enforcement Support $ 1,899,427
C.2.1. Hunter and Boater Education $ 1,134,495
C.2.2. TP&W Magazine $ 2,544,595
C.2.3. Communication Products & Services $ 2,964,877
C.2.4. Urban Outreach $ 1,612,499
C.3.1. License Issuance $ 7,235,141
C.3.2. Boat Registration and Titling $ 1,465,730
D.1.1. Improvements and Major Repairs $ 72,639,735
D.1.2. Land Acquisition $ 10,312,084
D.1.3. Infrastructure Administration $ 4,667,774
D.1.4. Debt Service $ 7,806,773
E.1.1. Central Administration $ 9,763,550
E.1.2. Information Resources $ 9,434,717
E.1.3. Other Support Services $ 3,269,688
Estimated Benefits $ 36,245,894
Total $ 405,801,128

FY 2008 Agency Budget by Method of Finance

Method of Finance: FY 2008
General Revenue 88,396,064
GR Ded — Game Fish and Water Safety Account 009 120,286,779
GR Ded — State Parks Account 064 39,491,256
GR Ded — Other 33,079,053
Federal Funds 65,926,370
Other Funds 58,621,606
Total Method of Finance $ 405,801,128

Commission Agenda Item No. 7
Exhibit B

FY 2008 Operating and Capital Project Budget

Division Salaries and Other Operating Grants Debt Service Capital Budget Benefits Grand Total FTES
Administrative Resources 5,894,599 1,387,706 1,587,471 8,869,776 141.00
Coastal Fisheries 8,977,936 8,461,333 159,851 1,918,337 2,374,659 21,892,116 203.75
Communications 4,213,940 4,344,582 42,250 1,022,924 9,623,696 89.00
Departmentwide 8,264,444 7,806,773 20,077,501 36,148,718
Executive Administrative 2,142,079 573,241 2,000,000 459,691 5,175,011 36.08
Human Resources 1,333,768 293,966 326,106 1,953,840 27.50
Information Technology 4,995,888 862,439 3,621,793 1,171,536 10,651,656 89.00
Infrastructure 5,071,526 13,999,414 117,000 1,290,703 20,478,643 148.00
Inland Fisheries 10,310,531 4,518,975 6,447,633 2,520,920 23,798,059 224.00
Law Enforcement 34,239,917 9,192,944 2,309,008 9,121,165 54,863,034 641.17
Legal 748,079 75,437 152,983 976,499 11.50
Local Parks 879,547 330,802 38,617,958 262,294 40,090,601 17.00
State Parks 41,180,228 27,018,678 3,839,495 12,127,577 84,165,978 1,269.01
Wildlife 14,472,065 10,337,749 13,112,078 609,538 3,827,866 42,359,296 321.50
Estimated Land Acq UB 9,987,360 9,987,360
Estimated Construction UB 34,766,845 34,766,845
Grand Total 134,460,103 89,661,710 53,889,887 7,806,773 83,736,760 36,245,895 405,801,128 3,218.51

Commission Agenda Item No. 7
Exhibit C

Budget Policy

It is the policy of the Texas Parks and Wildlife Commission to authorize the Executive Director to approve and execute or have executed on his behalf, expenditures, budget adjustments and transfers as follows:

  1. Adjust the budget to bring unexpended balances forward from prior year approved budgets.
  2. Adjust the budget for transfers between budgetary units, major expense categories, or line items.
  3. Adjust the budget to increase funds to allow payment of appraisal fees, witness fees, and investigation expenses on land acquisition and construction projects.
  4. Approve and/or execute contracts and interagency agreements necessary in the daily operation of the Department. Revenues derived from interagency agreements may be budgeted and expended.
  5. Adjust the budget for appropriated revenues, such as sale of equipment, donations, concessions, escrow, refunds, insurance proceeds, and publications revenue, so long as the expenditures are in agreement with the stated program goals and there will be sufficient cash during the fiscal year.
  6. Approve and/or execute construction, repair, or renovation budgets, contracts, interagency agreements, and change orders if necessary to complete a project as approved by the Commission. Adjust the budget from one Department facility major repair or development project to another or from available revenue to cover increased project costs or changes in scope.
  7. Allocate super combo license revenue to the related stamp funds according to the documented methodology and authorize the related transfers of revenue to appropriate accounts.
  8. Adjust the budget to cover the costs of lawsuits or settlements if deemed to be in the best interest of Texas Parks and Wildlife.
  9. Adjust the budget to place a Department facility into reasonable operation when its condition poses a health or safety hazard or seriously hampers its ability to function.
  10. Authorize classification changes anytime during a budgetary year, providing that such changes have been thoroughly justified and funds are available.
  11. Increase the number of positions when new facilities are placed into operation and/or new programs are implemented, staying within the authorized FTE limit.
  12. Adjust the budget to make capital expenditures for construction projects funded in part with proceeds of bonds issued by the Texas Public Finance Authority.
  13. Approve and/or execute the reimbursement of construction project costs with the proceeds of tax-exempt bonds issued by the Texas Public Finance Authority, pursuant to federal Internal Revenue Code guidelines.

The Chairman of the Commission and Chairman of the Finance Committee are authorized to increase, decrease or otherwise adjust the budget during the fiscal year based on revenue and expenditure information and document those actions as noted below. Any budget adjustments that exceed a threshold of $250,000, excluding federal and bond funds, require the prior approval of the Chairman of the Commission and Chairman of the Finance Committee through such means as a conference call or memo.

This policy shall rescind any existing policy on budget adjustments and transfers.

Approved this the 23rd day of August 2007.

The State Of Texas
County Of Travis

I, the undersigned Executive Director of the Texas Parks and Wildlife Department, do hereby certify that the foregoing resolution is a true, full, and correct copy of a resolution adopted by the Texas Parks and Wildlife Commission of the State of Texas on the 23rd day of August 2007.

Executed Under My Hand and seal of said Commission on this the 23rd day of August 2007.

Robert L. Cook
Executive Director
Texas Parks and Wildlife Department


Commission Agenda Item No. 7
Exhibit D

Investment Policy

All funds administered by Texas Parks and Wildlife (TP&W) are required by law to be deposited in the treasury and invested by the Comptroller with the exception of the Operation Game Thief Fund, the Texas Park Development Fund, the Varner-Hogg State Park Trust Account, and the Lifetime License Endowment Account. Although not required, these funds, with the exception of the Operation Game Thief Fund, are also deposited in the treasury and invested by the Comptroller. TP&W will review the benefit of this arrangement and determine the feasibility of other investment opportunities.

  1. Objectives of TP&W
    1. Suitability of the investment to TP&W requirements
    2. Preservation and safety of principal
    3. Liquidity
    4. Marketability
    5. Diversification of the portfolio
    6. Yield
  2. Policy Guidelines
    1. TP&W funds, unless designated otherwise by Parks and Wildlife Code §11.042, shall be held in the treasury and invested by the Comptroller under Texas Government Code §404.024.
    2. Mitigation funds distributed to TP&W shall be deposited in the treasury and accounted for separately.
    3. Bank accounts authorized by the General Appropriations Act of the 79th Legislature, Article VI, Riders 3, 4 and 5, and Texas Government Code §403.241-403.252 and §660.025 should be either interest-bearing accounts or accounts with no fees. Any interest earned in excess of bank fees shall be deposited in the General Revenue Fund.
    4. All bank accounts will be insured up to $100,000 under FDIC. If at any time deposits exceed $100,000 in any financial institution, the custodian of the affected account(s) is required to obtain collateralization that meets state requirements to cover the amount exceeding $100,000.
  3. Investment Officers
    1. The Investment Officers shall be the Deputy Division Director of Administrative Resources and a designated financial analyst for TP&W, and will be responsible for TP&W investment activity.
    2. The Investment Officers shall attend investment training every other year from a program recommended by the Texas Higher Education Coordinating Board.
    3. The Investment Officers are required to disclose any personal business or familial relationship with a business organization offering to sell investments to TP&W.
    4. The Investment Officers are required to provide a written copy of the investment policy to every business organization engaging in investment activity with TP&W and must obtain written acknowledgement that the policy was received and reviewed and appropriate procedures and controls are in place to preclude unauthorized transactions.
    5. The establishment of any bank accounts under II.C. above must be approved by one of the Investment Officers. Continuance of bank accounts is dependent upon timely and accurate record keeping and reporting.
  4. Reporting
    1. Reports shall be prepared within 45 days of the end of each quarter and distributed to members of the TP&W Commission, the Executive Director and the Chief Financial Officer. These quarterly reports shall comply with state requirements for content.
    2. A report on changes to the Public Funds Investment Act shall be prepared and distributed to members of the TP&W Commission, the Executive Director and the Chief Financial Officer within six months of the end of a regular legislative session.
  5. Review
    1. The TP&W Commission shall review this policy at least annually.

Approved this the 23rd day of August 2007.

The State Of Texas
County Of Travis

I, the undersigned Executive Director of the Texas Parks and Wildlife Department, do hereby certify that the foregoing resolution is a true, full, and correct copy of a resolution adopted by the Texas Parks and Wildlife Commission of the State of Texas on the 23rd day of August 2007.

Executed Under My Hand and seal of said Commission on this the 23rd day of August 2007.

Robert L. Cook
Executive Director
Texas Parks and Wildlife Department


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